Job Description
Are you an organized, detail-oriented operations professional with a passion for seamless logistics and high-level administrative coordination? Randstad USA is seeking a dedicated Administrative and Travel Support Assistant to join a leading global non-profit organization dedicated to impactful, mission-driven work.
In this versatile role, you will serve as a core anchor for daily operations—managing complex domestic and international travel itineraries, coordinating high-profile meetings and organizational events, and providing vital cross-departmental support across Finance, HR, and Development teams. The ideal candidate thrives in a fast-paced environment, brings a polished customer-service mindset, and exercises exceptional discretion when handling confidential matters. If you excel at calendar management, vendor coordination, and proactive problem-solving, we invite you to apply today and bring your administrative expertise to a team making a meaningful difference.
salary: $29 - $31 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
- Travel Coordination & Logistics: Arrange complete domestic and international travel packages (flights, lodging, visas, ground transport, itineraries) for staff, consultants, and visitors in alignment with cost-conscious policies and budget guidelines. Provide responsive support for travel changes, cancellations, and urgent issues while maintaining accurate travel records and expense reconciliations for audit purposes.
- Administrative & Event Management: Manage calendars, documents, correspondence, mailings, and routine administrative requests. Coordinate complete event logistics for meetings, retreats, board sessions, and donor events—including room setup, catering, tech needs, attendee communications, and materials preparation.
- Cross-Team Workflow Support: Facilitate administrative onboarding and offboarding procedures, including workstation setup, system access coordination, and orientation materials. Route requests, track action items, and ensure seamless communication across Finance, HR, Development, and program teams.
- Office & Vendor Operations: Monitor office supply levels, equipment needs, facility service requests, and property management interactions. Maintain and update standard operating procedures, vendor documentation, service invoices, and routine compliance filings as assigned.
Skills
- International Travel
- Administrative Duties
Qualifications
- Years of experience: 5 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Hourly pay, Permanent employment, Temporary work, Work experience placement, Work at office, Shift work